This system is designed to be a self-service portal that empowers all members of Knights of Columbus councils to interact with their own Safe Environment Program (SEP) compliance application. Once logged in to the system, members are presented notifications on their personal dashboard page based on the expiration dates status of both their annual SEP Training and their biennial Criminal Background Check (CBC).
If your annual SEP training date is expired or does not exist in our system, you will see a notification advising you of it and presenting you with a menu of upcoming trainings to choose from where you may select one and register for the class. In your Profile page you will see a detailed table of all the trainings that have been recorded for you on this system.
Trainings are provided as virtual webinars on a monthly basis and some may be done in person by the DDC SEP team, both are provided in English and in Spanish. Councils can also arrange to conduct trainings in person at their own location, this must be coordinated with the DDC SEP team ahead of time. You can add your own trainings into this system and take advantage of the tracking software so all your members can be properly credited with the training attendance.
If your biennial CBC date is expired or does not exist in our system, you will see a notification advising you of it and reminding you to give consent and request one again. The request is sent automatically to the investigative agency and is usually returned within 24-48 hours to the council SEP Director. In your Profile page you will see a detailed table of all CBC's that have been recorded for you on this system.
This system may be designed to be initiated by the council member but it is structured to be managed by the council's SEP Director. Ideally there should be a SEP Committee of at least three council members who are willing to take on the responsibility of tracking the council's SEP compliance. So get your team together as soon as possible.