How to add a council specific SEP Training Session

You can hold your own SEP Trainings

If your council is ready to host its own in-house SEP Training, there are several steps to follow to prepare before the event takes place.

• The first thing to do is to contact the Chapter SEP Director and get permission and approved materials to use.
• A DDC Trainer may be assigned to conduct the class.
• You need to make sure you have decent AV equipment and WiFi connectivity. At the very least a laptop should be able to connect to a projector or large flat screen TV monitor with fairly good sound output.

Now Add a New Training

To add trainings you need to have Site Admin permissions and SEP Director permissions.

1. Go to KofC SEP > Trainings
2. Click on Add New Training
3. Give your training a title, this could be the name of the video series you may be watching
4. Enter a full description of the training in the large text editor window
5. Scroll down to Training Details and enter a Date and Time
6. Under Type select In-person
7. Enter the rest of the details you would like to record such as location address and contact information.
8. Press the Publish button to save it.

Now announce it or invite Knights to attend

Send an email to all your members or select ones, let everyone know the date and time of the event with at least two weeks notice. Having added your training in the system allows all your members to login to the portal to register for it and it will minimize the record keeping on your part.

The night of the training event

1. Have a sign in sheet ready to record attendance
2. It's always a good idea to collect:
   1. First Name, Last Name
   2. Member number
   3. Email address
   4. Cell phone
   5. Council Number

After the event–update the database

1. Go to KofC SEP > Trainings
2. If most or all your audience registered online via the portal, you're not far from being done.
3. Open the training session from the main list by clicking on Edit
4. Scroll to the bottom of the page to the list of Training Attendance, anyone who registered online will be listed there by last name, member number, council number and status
5. Now record the attendance of each member by clicking on the appropriate action link on the far right side of the list
6. If you need to add walk-ins, click on the Add Attendance button on the bottom of the list. Add as many as you need to
7. Press the Update button at top of the page to save your work